HR 103: Managing Duties Outside the Job Description in BC
Sometimes employees are asked to perform tasks that aren’t included in their original job posting or commonly accepted duties. While it might seem harmless, it’s important to handle this carefully to stay compliant with the Employment Standards Act (ESA) and maintain a fair workplace.
Why Job Descriptions Matter
A clear job description sets expectations for both the employer and employee.
Duties listed in the job posting help determine pay, classification, and work hours.
Other Duties as Assigned
Many job descriptions include “other duties as assigned,” but this does not give unlimited authority to assign unrelated tasks.
Additional duties must be reasonably related to the original role. Assigning tasks outside the employee’s skill set or area of responsibility may create legal and workplace issues.
Pay and Classification Considerations
Significant changes in duties or responsibilities may require a pay adjustment or reclassification.
Substantial increases in hours or scope could also trigger overtime eligibility under the ESA.
Best Practices: Upholding Transparency and Fairness
To ensure compliance with the ESA and foster a positive working relationship, consider the following practices:
Accurate Job Descriptions
Ensure that job postings and descriptions accurately reflect the nature of the work, responsibilities, and conditions associated with the position.
Clear Communication of Role Expectations
Clearly communicate any expectations regarding duties, work hours, and other job-related conditions to prospective and current employees.
Avoid Misleading Statements
Refrain from making statements that could be construed as misleading or false regarding the availability of the position, the type of work, wages, or conditions of employment.
Documented Agreements
Where possible, provide written documentation outlining the terms and conditions of employment to prevent misunderstandings.
Regular Review and Updates
Regularly review and update job descriptions and employment terms to ensure they remain accurate and reflective of the actual work being performed.
Key Takeaway
Employees should not be expected to take on unrelated tasks without proper discussion, training, or compensation. Clear communication, updated job descriptions, and adherence to the ESA help ensure fairness and reduce legal risk for employers.
