Payroll Software Showdown: QuickBooks, Xero, and Wave

Written By Dawn McCann

Payroll doesn’t have to be a nightmare. With the right software, you can run payroll like a pro without losing your mind. But which one should you pick? Let’s break down QuickBooks, Xero, and Wave.

QuickBooks Payroll

Pros:

  • Seamless integration with QuickBooks accounting

  • Automated tax calculations and filings

  • Direct deposit and employee self-service

Cons:

  • Monthly fees can add up

  • Can be overkill for super small businesses

Xero Payroll

Pros:

  • Clean interface and easy to use

  • Tracks leave, overtime, and deductions

  • Integrates with Xero accounting perfectly

Cons:

  • Payroll features vary by region

  • Add-ons may be needed for advanced functionality

Wave Payroll

Pros:

  • Affordable, especially for tiny businesses

  • Simple interface for basic payroll needs

  • Direct deposit available

Cons:

  • Fewer advanced features

  • Limited support compared to bigger platforms

My Two Cents

There’s no one-size-fits-all. QuickBooks works great if you already use it for accounting. Xero is perfect for growing businesses that want detailed tracking. Wave is ideal if you’re small and just need the basics.

Think of it like choosing a toolbox: all three get the job done, but some have more gadgets than you actually need. Pick the one that fits your business size and complexity.

Dawn McCann

At The Ledger, we help small and medium-sized businesses bring order and clarity to their people, processes, and payroll. From HR support and bookkeeping to creative solutions that strengthen your brand, we combine precision with purpose.

Our name reflects our approach: a ledger is more than numbers - it’s a record of trust, accountability, and growth. Every page tells a story, and we’re here to make sure yours is written with integrity.

Whether it’s one paycheck, one policy, or one project at a time, The Ledger is your partner in building something meaningful.

https://www.theledger.ca
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